Business Heaven/Business Heaven.iso/finance/cc_ps/check.hlp

Text File | 1993-08-24 | 15KB | 581 lines

Main Menu

  Expand the Main Menu by pressing the down arrow on a highlighted
  item.

  Select Main by pressing the side arrows.

  Press the Enter key on an item to activate it.

  Check Deposit Reports Accounts Exit
  |     |       |       |        |________  End Program & Options
  |     |       |       |_________________  Pay to Data & Lists
  |     |       |_________________________  Checkbook Registers
  |     |_________________________________  Make or Edit Deposits
  |_______________________________________  Write A Check


Checks

  Write a Check        Create a check entry in the checkbook.
                       Print checks or enter hand written checks
                       to the checkbook.

  Edit a Check         Edit a check located by number or record.
                       Locate the item by viewing the checkbook
                       record log found under reports.

  Debit Checkbook      Debit subtracts amounts like a service
                       charge or a Debit Card transaction from
                       the checkbook before balancing.

  Balance Statement    Mark checks as returned and balance the
                       checkbook.

Deposits

  Enter a Deposit or Credit
                  Deposits are properly added to the checkbook
                  using this option. Credits or Deposits are
                  marked by using the right and left arrow keys
                  on the highlighted words DEPOSIT or CREDIT.
                  Deposits are Outstanding, Credits are cleared.
  Edit a Deposit or Credit

                  Adjust the date to locate using the plus and
                  minus keys. Press the Enter key on the desired
                  date.

  Transfer from Budget Accounts

                  Shift money withheld back to the main account.
Reports

The Checkbook Register     View a listing of entries by date.
The Checkbook & Memo       View listing with invoice and memo.
Single Check Detail View   View a single check by number.
View by Account or Flag    View the checkbook by a single account.
View Deposits by Account   View listing by deposit account code.
View Deposit & Budget      View the deposits and budget amounts.
Expense Totals             The grand total of each expense account.
Deposit Totals             The grand total by deposit account.
Checkbook Records          A checkbook record listing. See Manual.
Printer Status             Turn the report printing on or off.

        <Report Dates>     The starting date reports entries
                           from the starting date forward. The
                           ending date is not included on the
                           report.
Accounts


Accounts Payable    -A database of businesses you write checks to.

View expense codes  -A listing of the expense account titles.

View flag accounts  -A listing of the account flags.

View income codes   -A listing of codes used for depositing money.

Print payable guide -A printout of the payable database.

Print expense codes -A printout of the income and expense codes.



Exit

Exit program       End this session.

Startup values     Enter or edit starting check number & balance.

Checkbook info.    Account information

Change password    Password security

Backup data        Automatic backup of files to a floppy.

Set colors         Pick a color file from a menu. ( Color Monitor )




Check Number                                      F2  + - * /

  Advance the check number by pressing the Plus or Minus keys.

     Press F2 to enter the number from the keyboard.
     The plus key will advance the number by one.
     The minus key will subtract the number by one.

     Special keys  ... ( *  Sets number to zero.) ( / Reset.)

     Be careful not to use the same check number on more
     than one check. The Cash Control does not search to
     see if a number has already been used.

     This option is used when checks are entered out of order.
     The number should be checked each time a check is entered
     to insure accurate entry.
Date

  Advance the date by pressing the Plus or Minus keys.

     The Plus key will advance the date by one day.

     The Minus key will subtract a day.

     Please notice the option line where date entry is required.

                / * - + >

                /          Set date to beginning of year.
                *       Set date back one month.
                -       Set date back one day.
                +       Set date forward one day.
                >       Set date forward one month.
Pay To



     Enter an Account Code to retrieve Pay To vendor from database.

     Enter F6 to select from an established list in the database.

     Press the Enter key without input to enter a name and
     address. Press F5 to save the input as a data item.

     Use the Up arrow to start at the top of the Pay To box.





Pay To Lines

     __________________     Enter the name or business on line 1.

     __________________     Enter the Address

     __________________     Enter additional Address

     __________________     Enter the City

     __________________     Enter the State and Zip Code.


                               Press Enter after each line.

     F5 to Save    >    Press F5 after the last line to save the
                        contents to a data record number.
Amount


     Enter the amount of the check.

     Do not use commas or dollar signs in the entry.

             Example    $10,000.00     should be

             entered as   10000.00

             This rule is true for any number entry
             in Cash Control.




Account Code



     For a check written on a single account, enter the code
     or press F6 for a list of codes.

     For a check with split accounts press the enter key
     with no entry to enter splits later.

     Use the F6 key to view and select from a list of
     accounts.





Invoice


     Enter an invoice number on this line. The number may

     contain letters and numbers.


     The invoice number is printed on the check if a number

     is given. A null entry will omit the invoice identification

     on the check.




Flag

     Press F6 on the flag field to view and select from a list of

     flag accounts. Enter a flag directly by typing the letter

     on the flag line.  ( Example .. Flag  A )


     A flag is used to sort checks with multiple account numbers

     to a single group.

             ( Example )  Two checks written to a hotel. Both are
             expensed to an account for travel. One may go to a
             flag for Chicago and the other to a flag for Denver.

Memo


     Enter a memo on the field provided.


     View a memo using the single check lookup.




     Memo ________________________________________________

     Any notes or details about the check.



Splits



     Split a check up to six times with different accounts.


     ( Example )                  Amount of check    72.50


         Act1 __1  Account Title_____  Amount __10.00
         Act2 __2  Account Title_____  Amount __12.50
         Act3 __20 Account Title_____  Amount __50.00


        Use F6 to view accounts from a list.

F Keys Debit


     F5        Write another check after this one. Continue.

     F10       This is the last check to enter. Exit to menu.

     F2        Abort the entry. Exit without saving the last
               check.

     F4        Set status in Checkbook Balance option to
               Cleared or Outstanding.



     A function key must be pressed to continue.

F Keys Check


     F5        Write another check after this one. Continue.

     F10       This is the last check to enter. Exit to menu.

     F2        Abort the entry. Exit without saving the last
               check.

     F3        Reenter the last check from the top. Make
               any changes.

     F7 F8     Printer

     A function key must be pressed to continue.

Account Amount

     Split account checks divide the amount of the check over
     several expense accounts. The amounts of the split should
     add up to the gross check amount. An error message will
     result if they do not add up correctly.


     ( Example )                  Amount of check    72.50


         Act1 __1  Account Title_____  Amount __10.00
         Act2 __2  Account Title_____  Amount __12.50
         Act3 __20 Account Title_____  Amount __50.00



Set Amount

     The Account Payables member may be a fixed amount each
     month such as a house payment made to the bank. Because it
     is always the same, the amount may be entered here as a
     reminder when writing a check.


     The dollar amount is not imported directly to the check
     amount line. The dollar amount displayed in the Pay To
     Box must be reentered by the user as the check is written.






Deposit Credit



     Use the Left & Right arrow keys to select between Deposit
     and Credit. Press Enter on the highlighted choice.

     A Deposit is entered as Outstanding while a Credit is
     entered as Cleared in the checkbook balance option.

     Use the Plus & Minus keys to roll the Date. Press Enter
     on the correct Date.


     Enter the full amount of the deposit on the Amount line.


Deposit Account


     Enter the Deposit account number and press the Enter key.

     Press F6 to view and select from a list of accounts.




     There is no split accounts in the Deposit portion of
     the program.





Budget Account

  While making a Deposit...

     Enter dollar amounts to be subtracted from the gross
     Deposit Amount and set aside in the Budget account
     for later bill payment. Cash is set aside to pay bills
     later. The Net Deposit will is adjusted automatically.

  Transferring the money back ...

     Use the Transfer Budget Accounts option under Deposits
     to put the money back in the main account. Enter the amount
     to subtract from each account.

             Act. 1    Act. 2    Act. 3     Act.4
             ______    ______    ______     ______
Edit Check


     Select a check already written. Locate the check by the
     check number or the record number.

     View the Record Listing under the Reports menu to
     find the record or check number.

     The record number selection is invoked by pressing
     the Enter key on the check number line.

     Use the record number to edit a check written with a
     duplicate check number.



Print Check

     Press the letter ( P ) to toggle the check printing
     ON or OFF.

     The printer may also be turned on at the F Key menu
     after a check entry. Press F7 or F8 to change printer.
     Press F5 or F10 to complete the check and the printer
     will function if it was turned on using the function
     keys.

     Check Printing

             Load the printer with checks and note the
             beginning number. Be sure the next number to
             be printed is correct.

Start Up

     The checkbook balance and starting check number can be
     changed in the Install program.  A change in the beginning
     balance will be recalculated in the checkbook. A change
     made to the starting check number will only affect to first
     check written. The check numbers do not change when the number
     is edited.

     The checkbook size is set in the Install program. If the size
     is changed the data in the check will be destroyed. Do not
     reinstall to change the size unless you wish to start a new
     checkbook.

     The Percentage full indicates the size of the Main data file.
     The program will reset the size at around 90% full.

Check Info.


     This information is used to identify the account. The
     information is also printed on reports by turning on the
     ( Print Header ) option in the Printer Status.


     Normally these are not changed for an account after the
     initial install. The edit option allows the change of any
     error found after the checkbook is started.






Backup Data


     The backup feature will make safety copies of all the
     data files for this program.

     Enter the Destination drive ( Such as B ) and any
     existing directory. No directory entered will result in
     the data going to the root directory of the destination
     disk. This program will not create a sub-directory.

     Please use the Backup feature after each check writing
     session.

     The Backup option must be able to copy all data files to
     a single disk. Please view section 7.8 in the manual.

Option Box

     To enter new checks press the letter ( Y ) to advance
     to the check entry screen.

     Turn the printer on for printing checks by pressing the
     letter ( P ). Notice the box will indicate the change
     as the letter is pressed.

     Press the letter ( N ) to exit the Option Box.

     A letter must be pressed to continue.

     Please note the next check number to be entered as
     correct.


Look up Check


     Enter a check number to locate or enter the record number
     as found in the Record register under Reports.


     Quickly view a check and the detailed information on
     the check.


     If changes are necessary select the Edit Check option
     under the Checks menu.




View Code

     Enter an account code to view or press F6 to select a code
     from a list.

     Press Enter on the code line with no entry to advance the
     cursor to the Flag line.

     Enter an account flag or press F6 to select a code from
     a list of flags.

     The checks listed will be of the account flag or code
     given. The total dollar amount is of the account selected.




Budget Report


     The budget report will list all the Deposits to the
     checkbook and the amounts withheld for budget accounts.

     The report details the dates of each budget entry and
     amount. The final totals represent the total now
     in the account.

     Use the Plus & Minus keys to set the beginning report
     date.





Printer

     Press the letter ( P ) to turn the printer On or Off.

     Reports generated with the Reports menu will go to
     the printer.

     Note:

             A warning box displays if the printer is
             turned on. Press the ( + ) plus key to
             include a Header on the report. Press the
             key while the box is on screen.




Payable Keys

     _______            Enter a code number to edit.

     F5  / New Item     Press F5 to create a new member.

     F10 / Exit         Exit to main menu.

     F6  / View         Press F6 to view a list of members.


     Use the arrow keys to move the cursor while editing
     the database.

        Press Escape to abort the entry.


* End *